We run on Little Widgets

Senior Document Specialist

Board of Health Newmarket York Regional Health Service Department
Department: Environmental Services Department
Branch: Environmental Promotion and Protection Branch
Status: Temporary Full-Time
Length of Assignment: 12 months
Location: Newmarket / Ontario
Date Posted: August 27, 2019
Date Closing: September 09, 2019
Number Of Positions: 1


$40.60 to $44.12 per hour

This is an Addition to staff Union position - CUPE Local 905 (York Region Unit)

Scheduled Hours


Scheduled Shifts

0830 - 1630

Position Purpose

Reporting to the Supervisor, Design and Communications, is responsible for simplifying messages behind environmental regulatory requirements to develop sustainable behaviours by residents and businesses; developing, designing, producing and distributing Departmental promotional material including, displays, newsletters, marketing and other material through hard copy publication and electronic media; leading project team to develop and maintain communication strategies, designs and format publications and establish standard document formats and design guidelines; providing communication advice to managers and staff in the use of standard design and communication guides; and working with Corporate Communications, when applicable, on projects and initiatives that may have implications for the Corporation.

Major Responsibilities

•Works with Departmental staff, as project lead, to develop and produce Departmental and program communications strategies.
•Coordinates and participates in community based social marketing and market research studies in support of Department and program services.
•Researches market trends, best practices and innovation in the areas of effective public communication and social marketing campaigns.
•Participates in Department and Corporate committees related to graphic design standards.
•Provides advice to staff and managers on communications and graphic design issues.
•Works closely with the Corporate Communications Branch to ensure continuity of communications services in accordance with Regional standards.
•Acts as the project lead, to research, develop, write, publish, distribute and maintain standard design and communication guides for Department programs and services, both as hard copy and as inter/intranet documents.
•Works, as the project lead, with staff, managers and printers to design and produce hard copy and electronic Department promotion and education material for Department programs and services, clients, agencies, the community and the general public.
•Develops and produces a wide range of communication products, both electronic and hardcopy, including websites, brochures, newsletters, reports, displays and presentations that promote and support the program activities of the Department.
•Makes recommendations to staff and managers regarding the design and layout of communication documents, both electronic and hard copy.
•Maintains professional and technical knowledge by attending workshops and in-service training sessions, and reviewing all associated technical communications publications.
•Performs other duties, as assigned, in accordance with Branch and Department objectives.


•Successful completion of a Community College Diploma in Communications, Graphic Design, Marketing or a related field of study, or approved equivalent combination of education and experience.
•Minimum three (3) years’ experience in graphic design and/or community based social marketing, with exposure in both areas.
•Experience in writing, designing and publishing manuals, marketing publications, on-screen communication and web site content.
•Strong working knowledge of traditional and new communications concepts and technologies.
•Knowledge and demonstrated ability in corporate core competencies including communication, innovation, teamwork and collaboration, and personal ownership.

How to Apply

Please apply online by September 9, 2019 at 4:30 p.m. We thank all candidates for their interest, however only those selected for an interview will be contacted via email.

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