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Records And Information Analyst

Board of Health Newmarket York Regional Health Service Department
Department: Corporate Services Department
Branch: Office of the Regional Clerk
Status: Full-Time
Location: Newmarket / Ontario
Date Posted: August 15, 2019
Date Closing: August 30, 2019
Number Of Positions: 1


$39.01 to $42.40 per hour
This is a Replacement
Union position - CUPE Local 905 (York Region Unit)

Scheduled Hours


Scheduled Shifts

0830 – 1630

Position Purpose

Reporting to the Manager, Consulting Services, the Records and Information Analyst (RIA) is responsible for designing, developing and implementing Departmental Information Management Systems, as assigned; providing support to the Enterprise Content Management System (ECM) and providing support to the Corporate Information Management (IM) program and Corporate approaches in information systems and processes; providing customized user training and guidance to Regional staff; analyzing and reviewing information management operations and recommending enhancements; analyzing statistical information; and participating in special projects.

Major Responsibilities

•Designs, develops, and implements manual and automated IM systems that comply with Corporate Information Management policies and standards.
•Assists with the design, development, and implementation of the Corporate ECM and ensures compliance with Corporate Information Management policies and standards, as directed.
•Participates in IM program activities, including submission of revisions to the Corporate Records Classification Scheme and Retention Schedule; brings forward Departmental information management needs as appropriate to ensure inclusion in the annual work plans.
•Conducts regular reviews of Departmental IM programs; reviews and evaluates the results with the Manager, Department, and with end users.
•Reviews and identifies issues on information collection, storage, organization, protection, retrieval, use and disposition; reports on findings where they affect Corporate IM policies and makes recommendations as appropriate.
•Conducts in-depth record series analysis for the creation of new record series, establishing records ownership, archival, vital and PIB status, retention and disposition values and metadata and taxonomy development
•Leads Departmental and Corporate IM projects to develop and implement business and technical strategies to improve the Department’s information management processes and to meet legislated and Corporate requirements.
•Gathers and reviews Departmental requirements; and assists Corporate project teams in integrating Departmental requirements for information management systems (e.g. ECM) and strategies, to ensure they meet Corporate IM policies and standards.
•Provides consultation and training to staff engaged in implementation of the Corporate ECM initiatives, Corporate Records Classification and Retention Schedule, and other information management initiatives.
•Supports the Department’s overall information architecture, and acquires in-depth knowledge of unique Department-specific information systems (including legacy systems), and in conjunction with ITS Branch and IAM Division, supports ongoing information maintenance and content migration strategies.
•Attends conferences, seminars and courses to stay abreast of current technologies and developments in the Information Management field.
•Participates in special projects as assigned.


•Successful completion of a Community College Diploma in Information Sciences or related field or approved equivalent combination of education and experience.
•Minimum three (3) years’ experience in information management, including demonstrated successful project management experience.
•Knowledge of and demonstrated ability in information analysis and hard copy/electronic systems design (e.g. ECM)
•Knowledge of and demonstrated ability in research methodologies.
•Familiarity with project management methodologies.
•Demonstrated experience with business process analysis and re-engineering and workflow analysis.
•Valid Ontario Class “G” driver’s license and a reliable vehicle for use on corporate business

How to Apply

Please apply online by August 30, 2019 at 4:30 p.m. We thank all candidates for their interest, however only those selected for an interview will be contacted via email.

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