Administrative Assistant

Board of Health Newmarket York Regional Health Service Department
Department: Environmental Services Department
Branch: Operations, Maintenance and Monitoring Branch
Status: Full-Time
Location: Newmarket / Ontario
Date Posted: January 03, 2019
Date Closing: January 17, 2019
Number Of Positions: 1

Progressive. Collaborative. Accountable. Draw on your passion. Shape our community. Progressive and collaborative, with a clear, long-term vision. We value employees’ contributions and inspire excellence. We are driven by a desire to help shape and serve the growing community in which we live and work.

Position Purpose

Reporting to the Director, Operations Maintenance and Monitoring, is responsible for providing administrative and clerical support including handling sensitive political and human resource issues; researching and compiling background information; arranging meetings and appointments; taking formal minutes at meetings; maintaining office administration and records management processes and procedures; responding to and/or redirecting inquiries/communications; and completing special projects, as assigned.

Qualifications

•Successful completion of a Community College Diploma in Business Studies or related field or approved equivalent combination of education and experience.
•Minimum three (3) years progressively responsible administrative experience with an emphasis on determining priorities and organizing activities of a diverse work assignment.
•Demonstrated experience in organizing meetings, including preparation of agendas, taking minutes, documentation and circulation of minutes with attention to detail and accuracy.
•Knowledge of general office procedures, preparing documents and records management practices.
•Knowledge of Department and Branch services and programs and ability to relate information to meet customer needs.
•Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, team work, initiative, self management, accountability, and flexibility/adaptability.
•Demonstrated competency utilizing MS Office Software applications including scheduling and presentation software and proficiency in word processing and spreadsheet applications.
•Demonstrated ability to research and gather information.
•Ability to manage daily workload, set priorities and meet required deadlines with conflicting demands and changing priorities.
•Demonstrated writing skills to prepare draft correspondence and reports related to programs and services delivered using templates and from rough copy.
•Ability to work outside normal office hours, as required.

How to Apply

Please apply on-line by January 17, 2019, quoting competition #23328. We thank all candidates for their interest, however, only those selected for an interview will be contacted via email or by telephone.

Salary

$60,059 - $68,199 annually. This is a Non-Union position.

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