Department/Division: Planning, Development & Legislative Services/Council & Administrative Services
Hours of Work: 35 hours per week
Union: C.U.P.E. Local 1883
Salary/Wage: $54,327.00 - $61,752.60 per annum/$29.85 - $33.93 per hour
Location: Provincial Offences Court – 77 Queen St. N., Kitchener
Closing Date: November 15, 2019
Description of Duties:
Assists and acts as a liaison to the presiding Justice of the Peace in the courtroom; creates and certifies accurate and complete recordings of all court proceedings; prepares, updates, and maintains carriage of charging documentation; officiates over court proceedings in the absence of a Justice of the Peace; inputs data into the Integrated Court Offences Network (ICON) provincial database; and provides related administrative support to the Provincial Offences Court Administration (POCA) Program.
Knowledge, Skills & Abilities Required:
• Knowledge of general office administration, court administration policies and procedures, and legal and technical terms, normally acquired through the attainment of a grade 12 secondary school education plus a 2-year certificate in a legal program or equivalent, and 2-years of related courtroom experience.
• Knowledge of Regional policies and procedures, and provincial and federal legislation including the Provincial Offences Act, Courts of Justice Act, and the Criminal Code of Canada.
• Ability to interpret and apply court policies and procedures on a daily basis; to decipher appropriate cautions and prohibitions; and to administer oaths. Knowledge of courtroom policy and legal procedures, including voir dire hearings, examination-in-chief, cross-examinations, submissions, and reasons for judgment.
• Ability to prioritize and apply time management skills to meet conflicting deadlines. Analytical and problem solving skills to address expected and unexpected scheduling problems or questions; to work independently and to adapt to frequently changing priorities in a fast-paced and high-pressure environment.
• Human relations and communication skills in order to respond to public inquiries in a competent and informed manner; deal with language and physical barriers; recognize and defuse contentious situations; provide assistance and direction to courtroom users and the Judiciary; to participate as an effective team member.
• Ability to operate electronic recording equipment and a digital recording system. Computer skills with ability to use Microsoft Word, Excel, a document management system, transcription software, and the Integrated Court Offences Network (ICON).
• Ability to travel between POA court, off site, and office locations.
• Ability to support and project values compatible with the organization, the integrity of the program, and administration of justice.
Please apply online, by the closing date Nov 15, 2019 quoting competition number 2019-2041, or drop off your resume to the Region of Waterloo, Information Desk located on the main floor at 150 Frederick Street, Kitchener, ON N2G 4J3.
We thank all applicants in advance; however, we will be corresponding only with those selected for an interview.
The Region of Waterloo is an equal opportunity employer committed to diversity and inclusion. We encourage qualified applicants to apply and will accommodate the needs of qualified applicants under the Human Rights Code in all parts of the hiring process.
Alternate formats of this document are available upon request. Please contact the Service First Call Centre at phone number (519) 575-4400, TTY number (519-575-4608) to request an alternate format.
Click here to view the job description pdf file.
The Regional Municipality of Waterloo,
Human Resources Department
150 Frederick Street, 3rd Floor,
Kitchener, Ontario N2G 4J3