Senior Purchasing Analyst

Municipal Corporation Newmarket Regional Municipality of York
Department: Finance Department
Branch: Supplies and Services Branch
Status: Temporary Full-Time
Length of Assignment: Approx. 18 months
Location: Newmarket / Ontario
Date Posted: August 14, 2020
Date Closing: August 26, 2020
Number Of Positions: 1

Progressive. Collaborative. Accountable. Draw on your passion. Shape our community. Progressive and collaborative, with a clear, long-term vision. We value employees’ contributions and inspire excellence. We are driven by a desire to help shape and serve the growing community in which we live and work.

Position Title

Senior Purchasing Analyst

Salary

$44.63 to $48.51 per hour

Scheduled Hours

35 Weekly Hours

Scheduled Shifts

0830-1630

Position Purpose

Reporting to the Supervisor, Procurement Operations is responsible for providing consultation to user Departments in the coordination and administration of the procurement bid process for goods and services, technology, and complex construction projects; reviewing technical specifications, drawings, and associated documents to ensure that they meet the Region’s requirements; analyzing, developing and administering improved systems, methods and procedures in the Region’s procurement and disposal processes; and assisting in the implementation and administration of computerized purchasing systems.

Major Responsibilities

•Reviews and analyzes current goods, services, and technology procurement activities for assigned client departments with a focus on complex multi-million dollar construction projects; maintains tracking and records on procurement activities for client departments.
•Conducts analysis of client department needs and coordinates procurement processes to ensure timely delivery according to the needs of client departments.
•Conducts cost/benefit analysis on products to ensure that products secured provide an effective and viable solution for the Region.
•Sources and purchases goods and services ensuring quality products and price competitiveness in accordance with the Purchasing By-law and Regional policies and procedures.
•Coordinates all phases of the procurement bid process for goods, services, technology, and complex construction projects; reviews technical specifications, engineering, mechanical, electrical, technical drawings, etc.
•Negotiates with vendors and customers to assess acquisitions and market conditions. Reviews and consolidates terms and conditions with vendors.
•Creates make/lease/buy studies on specific unique or first-time items, substitution of items, cost analysis and sole sourcing for Departments; analyzes results and makes recommendations accordingly.
•Participates in the development of educational workshops for user departments; provides informal education for clients on centralized purchasing and procurement processes as needed.
•Liaises with Regional staff, Finance, Legal and client departments to support their procurement needs; provides guidance on method of procurement and required procedures.
•Develops and maintains relationships with vendors, contractors, developers, consultants, municipal partners, Provincial/Federal Government and non-government agencies to support a smooth functioning procurement process.
•Performs other related duties in accordance to job responsibilities and/or branch and departmental objectives.

Qualifications

•Successful completion of a Community College diploma in Business Administration or related discipline or approved equivalent combination of education and experience.
•Minimum three (3) years related purchasing experience, including experience developing and coordinating the formation, review and evaluation or RFP’s for professional and contracted services.
•Universal Public Procurement Certification Council (UPPCC) designation(s) - Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) and/or Supply Chain Management Association of Ontario (SCMAO) / Supply Chain Canada (SCC) designation(s) - Certified Supply Chain Management Professional (CSCMP) / Supply Chain Management Professional (SCMP) or approved equivalent professional purchasing or procurement specific designation.
•Demonstrated experience in coordinating all aspects of tender processes, analysis of bid documents and recommendations for complex projects.
•Valid Ontario Class “G” driver’s license free of serious offences under the Highway Traffic Act and reliable vehicle to use on corporate business.
•Leadership competencies including operating strategically, leveraging diversity and differences, customer focused, ensuring accountability, managing complex problems, financial management, employing interactive and effective communication, fostering collaborative relationships, cultivating engagement to drive vision and purpose, managing and developing talent, establishing and maintaining trust, displaying self-awareness, and demonstrating resiliency.
•Knowledge and demonstrated ability in corporate core competencies including customer focus, communication, collaboration and personal ownership.

How to Apply

Please apply online by August 26, 2020. We thank all candidates for their interest; however, only those selected for an interview will be contacted via email.

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