Contract Administrator

Municipal Corporation Newmarket Regional Municipality of York
Department: Corporate Services Department
Branch: Property Services Branch
Status: Casual/On-Call
Location: Newmarket / Ontario
Date Posted: August 20, 2020
Date Closing: September 02, 2020
Number Of Positions: 1


$40.60 to $44.12 per hour
This is an Addition to staff
Union position - CUPE Local 905 (York Region Unit)

Scheduled Hours

As Required and Varied

Scheduled Shifts

0830 - 1630

Position Purpose

Reporting to the Supervisor Facilities Services, is responsible for contract life cycle activities and documentation associated with facilities operations and maintenance contracted services; participating in contract management and procurement processes review to optimize and streamline life cycle contract management; ensuring due diligence and compliance to related standards; participating in vendor responses, awards, contracts, purchase orders, and related documentation ensuring all legal requirements and standards are met; completing and participating in site inspections to ensure services provided are in compliance with contracts; and ensuring follow up on identified issues with vendors throughout the contract lifecycle, including actively participating in vendor reviews, and preparing reports and studies, as required.

Major Responsibilities

•Participates in the review of the contract life cycle process for facilities operations and maintenance services contracts, providing advice to management on contract expiry dates, and other contract related issues.
•Coordinates the development of performance based contracts for the supply of services and equipment for required services.
•Coordinates the preparation and processing of documents, including the coordination of related documents such as, purchasing documents and contracts, quotations, tenders and proposals, contract renewals etc.
•Maintains a central repository of contracts utilizing contract management systems in accordance with industry best practice.
•Researches and recommends quality assurance standards, service standards and productivity measures for vendor services.
•Participates in vendor performance reviews with service providers for facilities, maintenance and operations services.
•Analyzes contract renewals for multiple year services using historical data to identify cost savings opportunities.
•Participates in contract process reviews in coordination with key stakeholders to maximize efficiencies and streamlining of contract processes.


•Successful completion of a College Diploma in Finance, Business Administration, Law or related field or approved equivalent combination of education and experience.
•Successful completion of one of the following certification programs as a Certified Professional Public Buyer (C.P.P.B.) with the National Institute of Government Purchasers and/or Certified Supply Chain Management Professional (SCMP) with Supply Chain Management Association (SCMA).
•Minimum three (3) years’ demonstrated related experience in a public sector environment in procurement, contract management, including contract interpretation and processing, and experience dealing with a variety of purchases for both goods and services.
•Proficient in the use of MS Office software applications.
•Valid Ontario Class “G” driver’s license free of serious offences under the Highway Traffic Act and reliable vehicle for use on corporate business.
•Knowledge and demonstrated ability in corporate core competencies including customer focus, communication, collaboration and personal ownership.

How to Apply

Please apply online by September 2, 2020. We thank all candidates for their interest; however, only those selected for an interview will be contacted via email.

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