Senior Grants Development & Pre-Award Specialist

Hospital Toronto Baycrest Center for Geriatric Care

Senior Grants Development & Pre-Award Specialist

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Job Description

The Rotman Research Institute at Baycrest has an opportunity for a


Senior Grants Development & Pre-Award Specialist


70.00 Hours bi-weekly – Non-Union


The Rotman Research Institute (RRI) is a premier international centre for the study of human brain function. The primary research focus is on memory and the executive functions of the brain, both in normal aging and in the presence of diseases and conditions which affect the brain, such as stroke, traumatic brain injury, Alzheimer’s disease and other dementias.


Responsibilities include but are not limited to:

  • Sources grant funding at the provincial, national and international levels and communicate these sources to researchers across the campus on an ongoing basis.
  • Works in collaboration with BIO to identify industry-funding sources. Develop research eligibility criteria or requirements to work with the industry.
  • Uses social media tools such as Twitter to communicate about funding sources, deadlines and successes.
  • Develops database that is updated quarterly, on funding guidelines and deadlines and responds to researcher inquiries about internal competition requirements.
  • Develops funding agency tools and templates that can be accessed from a central repository. Reviews tools and templates annually to ensure that they are up-to-date and ready for use.
  • Maintains and updates, as required, the across campus grants application approval form and process.
  • Develops grant application development and pre-awards Standard Operating Procedures (SOPs) to be included in the Operations SOP Central Repository.
  • Provides full development services on large institutional grant applications (e.g. CFI), including: narrative content support; budget development and strategy; institutional component development, and copyediting.
  • Maintains and update joint Research/MarComm grants applications folder for use by MarComm for press releases and other promotional activities.
  • Develop a deep understanding of scientists’ research programs and liaise with Business Development Officer and BIO
  • Coordinates internal peer (scientific) review programs.
  • Works with appropriate Directors to determine internal scientists grant applications review roster and submission deadlines that are in synchrony with agency application deadlines
  • Develops, in collaboration with research administration, criteria to determine whether grant application content meets institutional and agency standards and requirements for submission.
  • Works with Office of the Vice President, Research to review all grant applications, letters of intent, letters of support, etc. prior to the approval and sign-off by the Vice President, Research.
  • Serves as the expert on grant applications process for tri-council (NSERC, CIHR and SSHERC) funding.
  • Serves as the expert on international funding applications, with a specific focus on NIH grants.
  • Works in collaboration with BIO to provide support to researchers applying for MITACS funding and liaises, if necessary, with the University of Toronto on the development of the application.
  • Liaises with Research finance, operations, ethics and research agreements to obtain documentation or information pertinent to pre-award grant submissions.
  • Liaises with Research teams (finance, research agreements, researchers), where appropriate, to ensure finalization and post-award steps are being appropriately initiated and post-award progress reports schedules are set-up.
  • Serves as one of the institutional system administrators (e.g. CIHR, NIH).
  • Develops educational programming in collaboration with the Research Training Centre (RTC) on grant writing and the art of tailoring grant applications to the funder requirements.
  • Designs and delivers periodic and by-request seminars on the following subjects: agency information sessions; grant workshops, writing/editorial development, budget development.

 Qualifications include but are not limited to:

  • At a minimum, with related experience, an undergraduate degree in policy/political science, business, science, literature, or recognized equivalent professional experience.
  • Two (2) to three (3) years experience in pre-awards research grant office within a research hospital or academic institution.
  • Minimum two (2) years experience with research process of obtaining research grants, budgeting and research ethics.
  • Minimum three years experience developing and submitting applications to a variety of health research granting agencies (e.g. CIHR, NIH, NARSAD, and ERA).
  • Two (2) years experience coordinating research applications.
  • Experience developing and managing databases.
  • Excellent verbal and strong writing and editing skills.
  • Excellent interpersonal skills and the ability to develop productive relationships with co-workers, researchers, clinicians and support staff.
  • Attention to detail / analytical thinking and excellent organizational skills.
  • Excellent project management, problem-solving, organizational, and time management skills and ability to work with minimal supervision.
  • Strong proficiency in Microsoft Office software


Internal applicants: It is preferred that you submit your application online via our intranet.  Please ensure that your updated resume is submitted with your application.  Failure to submit your resume, may affect your candidacy for this position.

External applicants: Please submit your application online by clicking the Apply button below. 

Internal Expiry Date: October 20, 2020

Posting # 20-0634







     Remarkable people of Baycrest Health Sciences are changing the future of brain health and aging.




     Thank you for your interest in joining Baycrest. Only those applicants selected for an interview will be contacted. All successful candidates will be required to complete a police reference check/vulnerable sector screen. As staff we all share in maintaining a safe care environment for clients, families, and visitors and a safe work environment for staff, students, researchers, physicians and volunteers. Baycrest is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources at 416-785-2500, ext. 2961.




Job Location
Toronto, Ontario, Canada
Position Type



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