Administrative Clerk- Secretary

Board of Health Newmarket York Regional Health Service Department
Department: Community and Health Services Department
Branch: Public Health Branch
Division: Child and Family Health Division
Status: Casual/On-Call
Location: Vaughan / Ontario
Date Posted: October 09, 2018
Date Closing: October 22, 2018
Number Of Positions: 1

Progressive. Collaborative. Accountable. Draw on your passion. Shape our community. Progressive and collaborative, with a clear, long-term vision. We value employees’ contributions and inspire excellence. We are driven by a desire to help shape and serve the growing community in which we live and work.

Position Purpose

Reporting to the Manager, Child and Family Health, is responsible for providing administrative and clerical support to the assigned Branch program, including scheduling, prioritizing and coordinating day to day work performed by the management staff; preparing and processing correspondence, reports, minutes and presentations; tracking and monitoring project and program specific activities; maintaining the filing system; and distributing incoming and outgoing communications via mail and electronic media.

Qualifications

•Post-Secondary certificate/diploma in Business/Secretarial Science (one (1) year or more) or related program or approved equivalent combination of education and experience.
•Minimum two (2) years secretarial/administrative experience in a computerized/automated office environment.
•Demonstrated experience providing administrative support in an environment with a broad variety of administrative and clerical functions with responsibilities for one or more program(s) and/or manager(s), with an emphasis on determining priorities and organizing activities of a diverse work assignment, including customer service, records management, and report generation.
•Thorough knowledge of general office procedures, including taking minutes, editing reports and correspondence, and electronic/manual records management file systems, including security measures.
•Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, team work, initiative/self management, accountability, flexibility and adaptability.
•Computer literacy utilizing MS Office software applications with Proficiency in word processing, scheduling and basic ability in spreadsheet and data base software applications.
•Demonstrated ability to research/investigate issues and sound decision making skills to resolve problems and/or escalate as appropriate.
•Demonstrated writing skills to prepare draft correspondence and reports related to programs and services delivered using templates and from rough copy.
•Ability to exercise good judgement in dealing with difficult situations and/or respond to enquiries from internal and external clients.
•Ability to travel to off site locations in a timely and efficient manner, as required.
•Ability to work outside regular working hours, including weekends, as required.

Scheduled Hours

As Required and Varied

Scheduled Shifts

0830 - 1630

Operational Hours

Casual/On-Call

How to Apply

Please apply on-line by October 22, 2018, quoting competition #22857. We thank all candidates for their interest, however, only those selected for an interview will be contacted via email or by telephone. For additional information on The Regional Municipality of York, please visit the above-mentioned website.

Salary

$28.96 - $31.48 per hour. This is a Union position.

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