Clerk Ii (Accounts Payable)

Municipal Corporation Waterloo Regional Municpality of Waterloo

Length:  Temporary Full-time (for up to 15 months)
Department/Division:  Corporate Services/Financial Services & Development Financing
Hours of Work:  35 hours per week
Union:  C.U.P.E. Local 1883
Grade:  5
Salary/Wage:  $43,916.60 – $49,922.60 per annum/$24.13 - $27.43 per hour
Location:  Administration Headquarters, 150 Frederick Street, Kitchener
Closing Date:  August 15, 2018

Description of Duties:

Codes, matches, and processes for payment, with appropriate purchase order and receiving report authorizations, all invoices received by the Region, and investigates and resolves related and non-routine problems and suggest permanent solutions. Liaises with suppliers and client departments to ensure all invoices are processed in an efficient and timely manner.  Processes monthly pays for private home child care providers and purchase of service child care centres.

Knowledge, Skills, & Abilities Required:

•Knowledge of basic accounting principles and practices, a general understanding of financial accounting, communication and arithmetic skills, normally acquired through a Grade 12 education and 2 years general accounting experience.
•Knowledge of Regional Accounting policies and procedures.
•Knowledge of Child Care payment policies and procedures.
•Organizational and problem solving skills in order to work independently, establish priorities, and re-prioritize as necessary, such as following computer shutdowns. Attention to detail in order to identify, research, analyze, and compile data in order to resolve problems and follow up on unusual items.
•Communication skills in order to interact with tact and diplomacy with vendors, child care providers, and Regional staff; and to participate as an effective team member.
•Computer skills with the ability to use software such as Lotus Notes, Excel, Word, financial systems, and database management systems, including the Ontario Child Care Management System (OCCMS). Ability to operate a cheque signing machine.
•Ability to read and interpret a variety of documents, including purchase orders, invoices, receiving reports, procedures, vendor statements, child care attendance registers; as well as apply accounts payable/accounting procedures and OCCMS procedures.
•Ability to draft procedures and training manuals for staff of Finance and explain use to other Regional departments; generate reports, as required; complete information sheets to client departments to request additional information; and write cheque requisitions.
•Ability to clearly communicate with the public and organizations doing business with the Region in a professional and diplomatic manner when handling payment issues; to respond to vendors’ inquiries or complaints; and to explain OCCMS and accounts payable procedures and payment options to Regional staff.
•Ability to travel to various locations within the Region.
•Ability to support and project values compatible with the organization.

Please apply online, by the closing date Aug 15, 2018 quoting competition number 2018-1782, or drop off your resume to the Region of Waterloo, Information Desk located on the main floor at 150 Frederick Street, Kitchener, ON N2G 4J3.

We thank all applicants in advance; however, we will be corresponding only with those selected for an interview.

The Region of Waterloo is an equal opportunity employer committed to diversity and inclusion. We encourage qualified applicants to apply and will accommodate the needs of qualified applicants under the Human Rights Code in all parts of the hiring process.

Alternate formats of this document are available upon request. Please contact the Service First Call Centre at phone number (519) 575-4400, TTY number (519-575-4608) to request an alternate format.

Click here to view the job description pdf file.

The Regional Municipality of Waterloo,
Human Resources Department
150 Frederick Street, 3rd Floor,
Kitchener, Ontario N2G 4J3

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