Project Coordinator - Education

Hospital Toronto Baycrest Center for Geriatric Care

Project Coordinator - Education

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Job Description


The Centre for Education & Knowledge Exchange in Aging at Baycrest has an opportunity for a




 70.0 Hours bi-weekly – Non-Union



Reporting to the Manager, Training & Simulation, the Project Coordinator will provide support for the education, program evaluation, research, and knowledge exchange activities of the department.  Specifically, the Project Coordinator will support the successful implementation of Baycrest’s Care of the Elderly ECHO Project by focusing on the planning and implementation of project work, providing expert business analysis and planning skills, and connecting with key project stakeholders.


 Responsibilities include but are not limited to:


  • Contribute to project work and manage the day to day activities of Baycrest’s Care of the Elderly ECHO Project Create and manage project plans and documents including, scope management plans, schedules, communication management plans, recruitment plans, issue logs and change logs
  • Lead and manage ECHO Care of the Elderly research efforts and program evaluation through research design and planning, data management, monitoring & controlling, review of data analysis, and regular meetings with research evaluation team
  • Design, develop, and maintain tools to facilitate and enhance research and project task performance, including surveys, guidelines, forms, process charts, and templates; Develop project reports, presentations, terms of reference, and other documents/material for internal and external stakeholders
  • Recruit ‘Spokes’ and coordinate with primary care providers
  • Support preparation and presentation of didactic lectures by expert panelists as well as clinical cases by primary care providers for ECHO sessions
  • Participate in and coordinate ECHO sessions and send out follow-up documents or information as necessary
  • Provide outreach to primary care providers in collaboration with the ECHO team
  • Support management with the development of activity and financial reports, and provide advanced analysis and synthesis of data to proactively support change management activities
  • Skillfully manage planning and facilitation of meetings/committees, needs/gap analysis, delivery of strategy and project plan into actionable items
  • Track and document potential project risks and issues
  • Train project stakeholders and staff as required
  • Other roles related to this project may also be allocated based on the needs of the project and the successful incumbent’s interest/availability


 Qualifications include but are not limited to:


  • Master’s degree in a related field (Business Administration, Health Administration, or other related field)
  • Minimum of 3-5 years of relevant experience supporting multi-site projects/programs
  • Experience working with primary care providers in Ontario an asset
  • Project management knowledge and experience,
  • Detail-oriented, with analytical problem-solving ability, ability to prioritize/manage competing deadlines, and ability to translate needs into actionable recommendations
  • Excellent oral and written communication skills
  • Advanced proficiency in Microsoft Office including Word, Excel, PowerPoint, Access, as well as survey tools (e.g., Redcap or Survey Monkey)
  • Experience working with MS Visio and SharePoint for project-related documentation is an asset
  • Experience working with social media platforms, videoconferencing platforms, polling software and/or website management, is preferred
  • Quantitative analysis experience
  • Experience working with diverse clients and stakeholders
  • Demonstrated experience and skills in the development of business plans, reports and proposals
  • Knowledge of telemedicine, and other services designed to increase access to care, as well as an understanding of seniors’ care
  • Project Management Professional Certification and formal project management education is an asset
  • Experience supporting corporate-wide strategic initiatives in health care organizations is preferred
  • Excellent coordination, time management and organization skills


Internal applicants: It is preferred that you submit your application online via our intranet.  Please ensure that your updated resume is submitted with your application. Failure to submit your resume, may affect your candidacy for this position.


Date Posted:  September 12, 2018


Closing Date:  September 21, 2018


Posting #  18-0409


Position # COR073


External applicants: Please submit your application online by clicking the Apply button below








 Remarkable people of Baycrest Health Sciences are changing the future of brain health and aging.


Thank you for your interest in joining Baycrest. Only those applicants selected for an interview will be contacted. All successful candidates will be required to complete a police reference check/vulnerable sector screen. As staff we all share in maintaining a safe care environment for clients, families, and visitors and a safe work environment for staff, students, researchers, physicians and volunteers. Baycrest is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources at 416-785-2500, ext. 2961.




Job Location
Toronto, Ontario, Canada
Position Type



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